Even if you have been in compliance with previous data protection regulations however, the GDPR will require more work. The GDPR has a greater scope, more severe penalties and is more accountable for the data controllers as well as processors.
For the best results from the effort you put into it, conduct a gap analysis. You can then pinpoint areas where you need to improve.
The identification of the current state
A GDPR gap assessment can determine what must be changed, whether the company you work for has employed personal information in the past or just beginning to collect it. It's because the GDPR requires strict regulations in the way personal data are employed, and failure to follow the rules could result in penalties like sanctions like fines. The gap analysis will also guide you to develop a plan for ensuring GDPR compliance promptly.
GDPR gap analyses can be a way to identify areas of incompatibility for your company with General Data Protection Regulation. It is a process of reviewing current processes and comparing them to the regulations of the GDPR. It is important to take this first step in order to achieve GDPR compliance.
It will reveal any areas where your organisation has not met GDPR standards. This will allow you to identify the areas that your organization isn't GDPR-compliant. For example, a mistake could be made while making personal records or the storage and transmission of such data.
The GDPR covers numerous areas. The GDPR covers a find out more broad spectrum of issues, ranging starting with personal data definition and individuals' rights. Furthermore, it provides additional provisions that apply to processors and data controllers and requires new accountability measures. There are also tougher sanctions in the event of a breach than they were under previous data protection laws.
The gap analysis will allow you to know what level of closeness your business is to GDPR conformity. It will also help you identify the causes of those gaps so that you can make the necessary changes. As an example, it may be that your organization is understaffed or does not have enough budget to implement the required measures necessary to conform with GDPR. If you've identified causes, you can create an action plan that will aid your organization in achieving being GDPR compliant. This plan should include a timeline along with the details of the manner in which each step is carried out.
Determining the Future State
The gap-analysis of the GDPR compares actual compliance of your business with EU guidelines on privacy. It can help identify areas where your company is not meeting the GDPR standards, and help define goals regarding what you can do to get your company in compliance. It's essential to perform this type of study because it will help you avoid fines and ruin your image when there is a breach of the GDPR standards.
You need to start by setting out the objectives of your venture, as well as how you'd like your organization to perform in the near future. You might, for instance, need to handle data faster or increase security. Once you've identified these goals it is important to know how much progress have you made toward achieving these targets in the past. This can be done by making a graph of the present and future. It is then overlaying the graphs to see what the extent of difference.
In order to perform an analysis of gaps, you must evaluate your existing business practices in relation to GDPR's requirements as well as any additional privacy legislation. This includes identifying all the regulations specific to your organization, which includes the state-specific laws, like California's Privacy Rights Act and industry-specific regulations like HIPAA as well as FedRAMP. It is also advisable to review all your policy and procedures since they'll be required to be revised to comply to GDPR requirements.
When you've discovered your gap then you need to determine your root causes. This is the most important element of a GDPR gap analysis that should be performed in-depth. Perhaps your lack of training for your staff or the absence of a data collection or storage system are the reason for issues with handling calls. These details should be documented as part of your gap analysis.
When you've figured out the reasons for the GDPR gap, it is time to come up with solutions. Fifth and the final stage of a gap analysis must be included. This should include all possible methods to reduce the gap and should be written in plain specific, measurable terms. You could provide, for instance, a number of goals for the number of calls you'll get and a date by which you intend to achieve this goal.
The causes of this problem are identified.
There are many moving pieces regarding GDPR. And, as with any complex procedure, it's normal for errors to fall through the cracks -- some of which might not immediately be apparent. The gap analysis will help to find these flaws which will allow you to correct them before they become more grave.
It is important to have the necessary tools for conducting a gap analysis. There are a number of methods to do this, such as employing an existing GDPR gap assessment toolkit, conducting a self-assessment using questionnaires or utilising a consultation-led approach that involves collaborating with professionals in the field of data protection to aid with the development of your DPGA and provide solutions to aid in implementing results into your company.
When you've found the gap between the state you're in and the state you want to be in and you've identified the gap, it's time to get down to the essentials of what you can do to close that gap. It's as easy as making sure your employees receive enough training or it may be as simple as addressing the procedures and systems which allow breaches of data to occur. Whatever the issue, it's important that you don't rush to solution.
Make time to think about what you'll need to do in order to reach your desired state and make sure that your solution is long-lasting and durable. It's important to have enough resources and capacity to secure your system, as cyber threats and hackers are constantly changing.
The GDPR will require more effort to comply, even if you've been adhering to the previously-enforced DPD guidelines. The reason behind this is stricter control that are more transparent and have higher fines for non-compliance. The gap analysis could reveal the full extent of this additional work and help you to create a realistic timeline. It's better to do things done right from the beginning than have delays or incur unneeded costs afterward.
Then identifying the solutions
An analysis of gaps reveals the areas in which your business isn't adhering to GDPR. It also identifies the actions that must be taken to rectify the situation. This is an essential element of every compliance initiative and could assist you in avoiding large fines from the EU authorities if you don't comply. A gap assessment can take several hours particularly for small and midsized firms who do not have the funds to employ consultants.
There are numerous instruments and services that are available to firms looking to carry out a GDPR gap analysis. The tools can vary from straightforward surveys to sophisticated analytics and reporting. These tools may be free or purchased on a subscription basis.
When choosing a tool to do your GDPR gap assessment It is important to think about what features would be the most beneficial in identifying the gaps and making recommendations on what you can do to fix gaps. Some tools, for instance, allow you to compare your data with other data sources, which can be an effective method of identifying the most common problems. Analyzing your data other tools can help you discover the source of the gaps.
Another factor to take into consideration when selecting a GDPR gap analysis solution is how it can assist you coordinate the compliance activities. DPOs and other staff accountable for GDPR compliance frequently are unable to coordinate the actions of different departments, thus a tool that makes it easy for all employees to provide their answers is crucial. Our online GDPR gap analysis application is made to be utilized by all levels of the entire organization. Our DPO customers have said they have found it to be efficient in managing their compliance efforts.
IG Smart Ltd is a business that has been able to help clients attain GDPR compliance throughout time. We can close the gap that you have identified through an analysis of your gaps through the implementation of tried and tested most effective methods. We can assist you with everything from GDPR Policy and Data Processing Agreements to managed Data Protection Officer Services. Call us now for more information about your requirements and how we can help.